Windows Desktop Licensing
for the Healthcare Sector
Getting genuine Windows® software can save you time and money and will reduce security risks and legal liability. Know the facts below to ensure your healthcare organization is properly licensed.
Windows Desktop Licensing Rules:
Each PC running Windows desktop software needs to have its own FULL
Windows desktop license.
There are two ways to acquire the initial full Windows license on a new PC:
- Preinstalled on a PC via REASON —the most cost-effective way to
acquire a Windows license.
- Through retail stores as full packaged product.
Microsoft® Volume Licensing agreements cover the Windows desktop UPGRADE ONLY.
This is true for all Volume Licensing agreements—regardless of whether the agreement was purchased with or without Software Assurance. Windows upgrades are designed to upgrade a previously acquired qualifying license. An organization must first have the full qualifying underlying license before using a Volume Licensing agreement to upgrade that license to a new or different version.
Keeping Your Healthcare Organization Properly Licensed:
- When purchasing PCs make sure your request for a quote or bid includes a genuine operating system preinstalled.
- Resellers may attempt to save costs by excluding
the Windows license. Getting Windows software
preinstalled is your most cost-effective option. Getting an unlicensed PC is likely to cost you more
in the long run.
- Using a Volume Licensing agreement to install the
initial full Windows license on an unlicensed PC will
leave your organization mislicensed and legally non-compliant.
- Acquiring a Windows “Home” or “Starter” version
preinstalled and then using a Volume Licensing
agreement to upgrade to a “Professional” or “Business” version is not covered by Volume Licensing* and will result in legal non-compliance. For a current list of qualifying underlying licenses eligible for Windows upgrade under Volume Licensing visit http://www.microsoftvolumelicensing.com/userights/PL.aspx.
- Make sure you understand licensing rules to keep your organization compliant.
Contact us for information about legalizing your Microsoft products.
*The exception to this is Academic Volume Licensing agreements which do cover Windows Home and Starter versions as qualifying underlying licenses.