Windows Desktop Licensing
for Academic Institutions
Getting genuine Windows® software can save you time and money and will reduce security risks and legal liability. Know the facts below to ensure your school is properly licensed.
Windows Desktop Licensing Rules:
Each PC running Windows desktop software needs to have its own FULL
Windows desktop license.
There are two ways to acquire the initial full Windows license on a new PC:
- Preinstalled on a PC via REASON—the most cost-effective way to acquire a Windows license.
- Through retail stores as full packaged product.
Microsoft® Volume Licensing agreements cover the Windows desktop UPGRADE ONLY.
This is true for all Academic Volume Licensing agreements—Campus, School, Academic Open, and Academic Select Agreements, regardless of whether the agreement was purchased with or without Software Assurance. Windows upgrades are designed to upgrade a previously acquired qualifying license. An academic institution must first have the full qualifying underlying license before using a
Volume Licensing agreement to upgrade that license to a new or different version.
Keeping Your School Properly Licensed:
- When purchasing PCs make sure your request for a quote or bid includes a genuine operating system preinstalled.
- Resellers may attempt to save costs by
excluding the Windows license. Getting
Windows software preinstalled is your most
cost-effective option. Getting an
unlicensed PC is likely to cost you more in
the long run.
- Using a Volume Licensing agreement to install the initial full Windows license on an unlicensed PC will leave your institution mislicensed and legally non-compliant.
- Make sure you understand licensing rules to keep your institution compliant.
Contact us for information about legalizing your Microsoft products.